Office Manager & Management Assistant
Orbisk Utrecht
What is required?
- Bachelor's degree (hbo or wo)
- Good communicative skills and good at multitasking
- Good command of Dutch and English, both oral and in writing
- You can handle stress well and have a self-starting personality
What will you get?
- €2.700 - €3.700 gross p/m based on fulltime
- 32 to 40-hour working week depending on preferences
- Pension
- 30 days holiday (based on fulltime)
- €200 netto home office budget per year
- Training opportunities and budget
- Travel allowance, company laptop, and free lunch at the office
- Working from home is possible, home office- and learning budget
What will you do?
- 30% Recruitment and HR-related tasks
- 30% Office tasks
- 10% Processing questions and mails
- 10% Facility tasks
- 10% Offering support to MT
- 10% Internal and external meetings
This vacancy has been created based on interviews with employees to help you get a realistic preview of the job.
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Mandla Malaba
Recruiter
Vacancy
As an Office Manager & Management Assistant at Orbisk, you are responsible for performing various activities in the office and the human resource department. By doing so, you ensure a healthy and structured working environment. As the Management Assistant, you are the right hand of the CEO and Managment Team and help with diverse responsibilities.
You are the person that makes the office run smoothly. You are the first potential contact for employees with questions about employment conditions, such as salaries, holidays and the pension scheme. But also make sure everybody feels at home in our office and that people feel the freedom to be and express themselves. You provide guidance with facility matters and organize the lunch (no food waste of course! ;)). Aside from that, you arrange the organization of small and larger (team) events. You also support the Management Team and CEO with varying tasks to support the MT, differing from sorting out and researching specific issues, managing agenda's and scheduling specific meetings. You help with the (financial) administration and sort incoming mails in the general mailbox: some you pick up yourself, others you send over to a colleague or you delete them.
You work in the People Team, which consist of an Head of People and People Recruiter.
If you enjoy working with different people on an operational and strategic level, and you don’t mind having to structure your daily task well, then this the job for you.
Working week
On a nice day, you partake in different activities: you arrange a new team event, and you make sure everything is in order for when two new employees will start at the office.
On a lesser day, you miss an interesting lead in the mailbox. Also, you receive a disappointing reaction to the lunch because some things were not in stock.
- 08:00
- 09:00
- 10:00
- 11:00
- 12:00
- 13:00
- 14:00
- 15:00
- 16:00
- 17:00
- 18:00
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- Lunch
- Processing e-mails
- Preparing and ordering lunch
- Processing e-mails
- Checking job applications
- Administrative tasks
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- Lunch
- Recruitment
- Answering internal and external questions
- Hunting for new employees
- External meeting with Accountant
- Answering internal and external questions
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- Lunch
- Recruitment tasks
- Researching lease companies
- External meeting with Pension company
- Processing e-mails
- Answering internal and external questions
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- Lunch
- Answering internal and external questions
- Weekly meeting with Manager
- Recruitment tasks
- Preparing and ordering lunch
- Processing e-mails
- Administrative tasks
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- Lunch
- Preparing event
- Checking job applications
- External meeting with cleaning company
- Preparing onboarding of new employees
- Processing e-mails
Firsthand experience
Growth
At Orbisk, there are several opportunities to grow as an employee. Various courses are offered, allowing you to develop yourself optimally. You work in a fresh and creative start-up, where everyone wants to learn from each-other. Everyone has his own specialisation. In the coming years, the organisation will also focus on international growth, which means that more and more new positions will become available.
Working at Orbisk
Orbisk is a start-up with a clear mission: to make the global food system more sustainable. The start-up provides complete insights into the food flows of hospitality organizations. Orbisk does this by offering a smart camera and scale that uses image recognition to register which food is thrown away, when, and in what quantity. The customer can view this data in the dashboard, which provides insight into food wastage and can be used to reduce it.
- Main office in Utrecht
- 40% / 60%
- Average age is 30 years
- 40 employees
- Working from home options
Colleagues
