Jobs

Office Assistant

Office Assistant

Mizuho

What is required?

  • Training or courses in Facilities Management, Facilities Engineering, or related fields like project management, business management, or construction management
  • Highly customer service-oriented
  • Effective communication skills and a creative, innovative mindset
  • Excellent command of the English language, both verbally and in writing
  • Organized, friendly, and engaged to effectively manage tasks and support colleagues

What will you get?

  • €45,000 - €50,000 gross p/y (depending on knowledge and experience) including 13th month and holiday allowance
  • Annual bonus
  • 37.5 hour workweek
  • 30 vacation days (based on full time employment)
  • Technical and professional training possibilities
  • 100% company paid defined contribution pension plan
  • Company phone and laptop, and full reimbursement for public transport

What will you do?

  • 20% Welcoming visitors
  • 20% FM weekly action items
  • 60% Administration

This vacancy has been created based on interviews with employees to help you get a realistic preview of the job.

Vacancy

As an Office Assistant at Mizuho, you are responsible for ensuring the smooth operation of daily office activities, ranging from reception duties to maintaining the overall functionality of the workspace. Your role includes greeting and assisting visitors and new employees, ensuring meeting rooms and common areas are tidy, and managing the office supply inventory. Attention to detail is essential as you will be in charge of keeping all areas, including visitor rooms and the cafeteria, in optimal condition. Additionally, you will manage the flow of communication within the company, handling incoming and outgoing mail efficiently.

You will also play a key role in facilitating internal communication and coordinating office logistics to support the company's daily operations. Your organizational skills will ensure that meetings are set up smoothly, and that all office needs are met, allowing everyone to focus on their work. Hospitality is central to your role, as you will be the first point of contact for guests, and your ability to create a welcoming environment will contribute to the overall office culture.

You will be part of the Facility Management (FM) team, working closely with two Personal Assistants who support the Management Team, one Team Lead and Head of FM.

If you enjoy creating a welcoming environment and don’t mind handling various tasks under pressure, then this is the job for you.

Working week

Office Assistant

On a enjoyable workday, you handle a variety of tasks and visitors. This variety allows you to continuously develop your skills and face new challenges daily.

On a less enjoyable workday, you face unexpected visitors with urgent requests that you don’t have time to address. This creates frustration for both you and the visitors.
  • 07:00
  • 08:00
  • 09:00
  • 10:00
  • 11:00
  • 12:00
  • 13:00
  • 14:00
  • 15:00
  • 16:00
  • 17:00
  • 18:00
    • Welcoming visitors and clients
    • Prepare and register visitor day tags
    • Check the security log from the previous day
    • Lunch
    • Onboarding new joiners and preparing welcome bags
    • First point of contact on the central phone line
    • Weekly schedule
    • Lunch
    • Cleaning coffee machines
    • Updating organization chart and employee list
    • Delivering courier and signed mails
    • Providing customer support

Firsthand experience

You receive visitors at the reception desk. What do you do?

First, you warmly greet the visitor and escort them to the visitor lounge. While doing this, you inform the relevant colleagues that the visitors have arrived. Once the visitor is settled, you offer them coffee, tea, or water, ensuring they feel welcomed and comfortable while they wait. This approach not only enhances the visitor experience but also maintains a professional atmosphere, reflecting the organization’s commitment to hospitality and effective communication.

Growth

The goal of Mizuho Bank Europe is that employees have the right skills, knowledge and attitude to drive results they need to achieve. Their key principle is that trainings should be accessible to anyone and contribute to their strategic business goals. Because of that, employees are allowed to follow a study or training in a relevant field. Additionally, Mizuho promotes internal and international vacancy’s so employees can move from one department to another.

Office Assistant

Working at Mizuho

Mizuho Bank Europe N.V. (MBE) is a fully-licensed bank incorporated in the Netherlands and supervised by De Nederlandsche Bank (DNB) and the Autoriteit Financiële Markten (AFM). With over 45 years of experience providing financial services to Japanese and non-Japanese customers in the region, Mizuho has developed a solid client base and expertise throughout the European single market - with a focus on the markets in the Benelux, Iberia, and Central & Eastern Europe - using their EU Banking Passport.

We are proud to share that Mizuho Financial Group has been named among the top 100 on TIME’s World’s Best Companies list for 2024.

View company profile of Mizuho
  • Based in Amsterdam (Zuidas)
  • 148 employees in the Netherlands
  • Over 65.000 employees worldwide
  • 42% / 58%
  • Average age 39 years
  • Possibility to work flexible and remote
  • Business casual

Interesting job?

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